The problem
Sage Fixed Assets can extract a group of assets into a new company, but a real carve-out is rarely that tidy. The new entity may need different books or a different fiscal year, some assets are shared and need to be divided, and the buyer or the new finance team will want a file they can trust on day one. Done by hand, it is a long sequence of groups, extracts, replicates and inactivations, with plenty of room for the two sides not to add back up to the original.
How we split company data
We identify the assets that leave, the ones that stay and the ones that need to be divided, then agree on the effective date, the books the new company needs and how disposals are recorded on the side that gives the assets up. The assets move with their placed-in-service dates, cost and accumulated depreciation by book, shared assets are split by the allocation you choose, and a reconciliation shows that what stayed plus what left equals what you started with.
Typical projects
- Selling a division or location and handing the buyer a clean fixed asset file.
- Spinning off an entity, or setting up a new legal entity during a restructuring.
- Separating assets tracked in one company into several, for state tax or reporting reasons.
- Separating internal-only books from tax books into different companies.
How the work is delivered
There are two ways to use the Critical Field Updater. Most clients start with a done-for-you project: you send the asset list and the new values, we agree on the effective-date rule for each group of assets, run a validation pass, make the changes, and hand back a before-and-after report by book that your team and your auditors can tie out. Clients who face these changes every quarter can run the same tool themselves through FAHA, our fixed asset platform, which connects to Sage Fixed Assets and keeps an audit trail of every change and who approved it.
Either way, every project starts with a full company backup in Sage Fixed Assets, and nothing is written until the validation report has been reviewed by a person on your side.
Frequently asked questions
Do the assets keep their original placed-in-service dates?
Yes, unless the transaction requires a new basis. For a sale where the buyer takes a new basis, we can provide both the historical file and the buyer's opening file.
How are the assets recorded in the company they leave?
Usually as transfers or disposals as of the effective date, depending on the transaction. We agree on that with you and your auditors first.
Can one asset be divided between the two companies?
Yes. Shared assets are split by percentage or by component, with cost and accumulated depreciation allocated to match. See splitting individual assets.